General Information Registration & Participation

2017-11-09

The registration to DATE 2018 is solely possible via the online registration platform. Please kindly note that everyone who wants to attend the conference, the exhibition or single sessions, must register. The online registration is possible by Wednesday, March 07, 2018 12:00:00 CET. Afterwards, the registration to the conference is only possible on-site at the registration desk and will result in an additional on-site charge of EUR 50.00.

Click here to register

Please note:

  • Speakers are kindly asked to provide the SoftID/PaperID of their accepted paper when registering online. Each accepted paper shall be accompanied by at least one full conference registration at the speaker rate (i.e., two speaker registrations are needed for two accepted papers, e.g. from the main author or a co-author of the paper).
    Speakers of Monday Tutorials or Friday Workshops are not entitled to register at the reduced speaker rate.
  • IEEE/ACM members are kindly asked to provide their member number when registering online.
  • Students are kindly asked to send a full proof of matriculation to the Conference Organization by email date-registration at kitdresden [dot] de or by fax: +49 351 4956 116, i.e. a scanned copy of the student ID card or a letter from a professor or head of department to confirm the student status at the time of the conference.
  • Press representatives can participate for free in the conference including access to all sessions, the exhibition and social events. A press identification card must be provided upon registration.
  • The visit of the exhibition is free for all registered participants. Please choose the participant type “Exhibition Visitor” if the exhibition is the only part of the conference that you are going to attend.

In case of any questions, please do not hesitate to contact the DATE Conference Organization via email: date-registration at kitdresden [dot] de.

Registration Fees

Payment received by
Wednesday, February 14, 2018 23:59:59 CET

Payment received by
Wednesday, March 07, 2018 12:00:00 CET*

CONFERENCE (Tuesday to Thursday)

Speakers, IEEE/ACM Members

EUR 620.00

EUR 730.00

Delegates

EUR 710.00

EUR 820.00

Students**

EUR 440.00

EUR 530.00

DAY TICKET

Tuesday, Wednesday or Thursday

EUR 330.00

EUR 430.00

Students

EUR 160.00

EUR 320.00

EXHIBITION VISIT (Tuesday to Thursday)

Exhibition Visitor

free

TUTORIALS (Monday, half-day afternoon)

Speakers, IEEE/ACM Members, Delegates

EUR 140.00

EUR 190.00

Students

EUR 90.00

EUR 120.00

WORKSHOPS (Friday)

Speakers, IEEE/ACM Members, Delegates, Students

EUR 240.00

EUR 280.00

DATE PARTY (Wednesday)

Speakers, IEEE/ACM Members, Delegates

Included in the above-mentioned registration fee

Exhibition Visitors, Extra Party Ticket**

EUR 70.00

* After Wednesday, March 07, 2018 12:00:00 CET, an additional on-site fee of EUR 50.00 will apply (except for Friday Workshops and Party Tickets).

** Student registrations do not include a party ticket. Each student online registration can apply for one student extra party ticket at 50% of the costs of a regular extra party ticket. This offer is only available during student online registrations for the full conference.


The CONFERENCE registration includes:

  • Access to all sessions and to the exhibition area from Tuesday to Thursday
  • Conference bag incl. programme booklet and conference proceedings (available for download on-site)
  • Entrance to the DATE Party (Wednesday, March 21, 2018 evening), except for the student rate (students can purchase one party ticket at a reduced price online)
  • Refreshments during coffee breaks, buffet lunch during lunch breaks

The DAY TICKET registration includes:

  • Access to all sessions – on the chosen day
  • Access to the exhibition area & all Exhibition Theatre Sessions from Tuesday to Thursday
  • Conference bag incl. programme booklet and conference proceedings (available for download on-site)
  • Refreshments during coffee breaks, buffet lunch during lunch break – on the chosen day
  • NO entrance to the DATE Party

The registration for the half-day forum "Advancing Diversity in EDA" (Monday, March 19, 2018, 14:00 - 18:00) includes:

  • Afternoon coffee break
  • Attendance at the DATE Welcome Reception

The EXHIBITION registration includes:

  • Access to the exhibition area & all Exhibition Theatre sessions (Tuesday to Thursday)
  • Programme booklet (including Exhibition Guide)
  • NO access to scientific / technical sessions
  • NO buffet lunch 
  • NO entrance to the DATE Party

The TUTORIAL registration includes:

  • Access to one of the afternoon tutorial (please indicate your preference; it will be possible to switch from one tutorial to another on-site)
  • Documentation (available for download online)
  • Afternoon coffee break

The WORKSHOP registration includes:

  • Access to the chosen workshop on Friday (please choose only one workshop as they take place in parallel)
  • Documentation (available for download online)
  • Refreshments during coffee breaks, buffet lunch


VISA Letter Application

A VISA letter can be requested during the online registration process. VISA Letters will only be sent to fully registered conference delegates (full payment of the registration fees is required), not to Exhibition Visitors.

General Terms and Conditions

Registration

The registration to the DATE conference is solely possible via the online registration form. Everyone who wants to attend must register online. With the receipt of the online registration, the contract between K.I.T. Group and the participant is legally binding. The Conference Organization K.I.T. Group is authorized to act on behalf of the conference organiser EDAA – registered association (EDAA vzw, c/o IMEC, Kapeldreef 75, BE-3001 Leuven, Belgium).

The participant will receive an official confirmation of registration/invoice from K.I.T. Group via email. All conference-related registration fees must be paid in due time according to the invoice. For applying for the early registration fee, payment in full must be made by Wednesday, February 14, 2018 23:59:59 CET. Otherwise, the Event Secretariat will change the registration to the late registration fee and send a new invoice. If the late registration fee is not paid before Wednesday, March 07, 2018 12:00:00 CET, an additional on-site fee of EUR 50.00 will apply. All conference-related registration fees must be fully paid prior to the conference.

Payment can be made by credit card or by bank transfer. Any bank charges have to be paid by the participant. If the conference fees have not been paid until the beginning of the conference, they need to be paid on-site in cash or by credit card. Cheques are not accepted.

Speaker Registration

Speakers of accepted papers will not receive any refund in case of cancellation due to the publication policy of accepted papers in the DATE proceedings (only those papers which are linked to at least one fully paid conference registration at the speaker rate and that have been presented by the author or any co-author in person on-site, will be published in the proceedings).

Cancellation of registration

In case of cancellation of the registration or cancellation of single bookings received by Wednesday, February 14, 2018 23:59:59 CET, a cancellation fee of 50% of the registration fee applies. No refund will be given for cancellations made after Wednesday, February 14, 2018 23:59:59 CET, and the claim for the full payment of all registration fees remains, respectively. In case of cancellations due to denied VISA applications, the full registration fee minus a processing fee of EUR 50.00 will be refunded after having received a proof of the rejection from the corresponding embassy via email, mail or fax. All registration changes and cancellations must be communicated to K.I.T. Group in written form, i.e. via email, mail or fax.

Cancellation of Tutorials and Workshops

If the number of registrations for one of the Monday Tutorials or Friday Workshops is below 20, the organizer reserves the right to cancel the tutorial / workshop. In this case, participants will be informed in due time and receive a full refund of paid fees.

Insurance

The registration fee does not include insurance of any kind. The organisers cannot accept any responsibility or liability for injuries or losses sustained as a result of any cancellations, accidents, illness or other occurrences that may arise in connection with the conference or its evening events. Participants are advised to organise appropriate travel and health insurance themselves.

Liability

K.I.T. only acts as mediator and is not liable for any losses of things, in accidents, destructions and damages of property and/or in the injury of persons, the reason does not matter. Participants and accompanying persons participate in all conference events on their own risk.

Place of Fulfilment

The court of jurisdiction is Leuven. The law of the Kingdom of Belgium applies. All dates and times mentioned in line with the DATE conference refer to Central European Time (CET).

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