Presentation Submission
DATE will provide a centralised presentation management system for all speakers of the main conference. You will not be allowed to use your own laptop for presentation on-site – no exceptions.
To enable the A/V staff to handle the technical aspects in an efficient way, all presentations should be prepared according to the "General Instructions for Preparing A/V Material". It is essential that the correct format is used.
Please bring your presentation file with you (CD/DVD/Memory Stick) to the conference and submit it to the presentations server at the A/V Office.
Before the conference, you can upload your presentation by using the web-based upload service at https://date.t-e-m.de. The correct file name is set automatically by the server. The access data for the upload service will be sent to the main contributing author in due time. The upload service will close on 25 February 2020, 23:59:59 CET.
At the Conference
Preview computer systems, identical in software and hardware to the ones used for presentation, will be available in the Audio/Video Office at the conference. This room can be used during below-mentioned times of the DATE 2020 week for presentation concerns. Since this facility will be shared between multiple presenters, its use can be limited.
| Monday |
1300 – 1900 |
| Tuesday |
0730 – 1900 |
| Wednesday |
0730 – 1800 |
| Thursday |
0730 – 1730 |
All presenters are required to meet with the local conference Audio/Video staff at least two hours before the beginning of their session to check their presentation at one of the conference computers. However, it is strongly recommended to do so the day before the session if possible.
The facilities at the A/V Office will provide the possibility of:
- uploading the presentations to the server
- reviewing the presentations on Windows-based computers
- last minute alterations of the presentations
- support by technical staff
Please submit your presentation to the A/V Office via one of the following media:
- CD ROM (CD-R/RW), DVD-ROM (DVD-R/RW)
- USB memory stick
Save all files associated with your presentation (PowerPoint file, movie/video files etc.) to one folder/location. We recommend to save videos and graphics and pictures separately on your storage medium. In case of problems, we can re-insert the originals.
In the event that you have more than one presentation during the conference, save the different presentations in different folders and name them clearly to avoid any on-site misunderstandings and problems.
Always make a backup copy of your presentations and all associated files and save them on a separate portable medium by yourself.
Conference staff will transfer your presentation from the A/V Office to the corresponding session rooms. You will easily find your presentation on the laptop installed at the lectern in your session room.
Each session room is equipped with:
- Video projector
- Lectern with microphone
- Laptop with operating system Windows 10 (English)
- presenter with laser pointer and slideshow remote control
You can control/move slides during your presentation on your own (by remote control – please kindly check this in the Speaker Preview Room in advance).
Kindly be at the session room at least 20 minutes before the session starts to meet the chair and familiarise yourself with the technical and other equipment.
Using your own laptop for presentation is not possible.
During your presentation you should keep in mind your time limit. The session moderator will stop your presentation if it takes more than your allocated time slot.
Speaker’s Breakfast
There will be a speaker’s breakfast in the morning of your presentation. It will be located in the ground level of the Alpes Congrès Building, and it will start at 7:30 a.m. Attending the speaker's breakfast at the morning of your presentation is mandatory in order to get all final instructions. A sign with the session number will point to your table.
When preparing your AV material, keep the time limit for your presentation in mind. To make your visual presentation a success, it needs to be well planned to clearly point out the important results of your research. The audience will appreciate your talk only if your material is visible and legible. They will remember your talk far better and read your paper if you can manage to communicate at least two important facts within your presentation timeslot. Please consider that the audience will need at least a minute to understand each technical slide.
The first slide should contain the title of your paper and the author names, your affiliations and your company, university or funding logo (if applicable). This will be the only page where logos are permitted.
Keep your material simple and uncluttered. Program listings and very long equations should be avoided. Tables should be represented graphically, wherever possible. Do not use the valuable space on your slides for large company logos and other elements that do not help in motivation or understanding your work. Duplicates of slides should only be produced in case the same information is needed twice.
Presentation Format
Please use Microsoft PowerPoint 97-2016 (*.ppt/*pptx), OpenOffice / LibreOffice 1.0 – 6.0, PREZI or Adobe PDF to guarantee your presentation will open successfully on an on-site PC.
All slides must use landscape format with 16:9 aspect ratio.
Please limit the file size to less than 25 MB (except video content) to minimise problems with storage and access speed that can result in a distorted or incomplete presentation.
To speed up your start, we provide a PowerPoint template presentation. You are encouraged to use this template to prepare your presentation. Press here to download the PowerPoint file.
Mac users: please convert your file to PowerPoint format or PDF before you leave for the conference. Be aware that PowerPoint Mac-to-PC conversions can lead to unexpected results, especially with fonts, certain formats of embedded graphics, and special characters (ASCII characters 128 to 255). To avoid questions of PowerPoint compatibility, please embed all used fonts, convert them to vectors or use only compatible fonts (e. g. Arial, Courier New, Lucida Sans, Times New Roman, Verdana).
Pictures and Videos
Because of the many different video formats, support cannot be provided for embedded videos in your presentation; please test your presentation with the on-site PC several hours before your presentation. Generally, the WMV and MPEG-4 format should work without difficulties.
Movies or videos that require additional reading or projection equipment (e.g. VHS cassettes, Video-DVDs) will not be accepted.
Audio is supported.
Fonts
Only fonts which are included in the basic installation of MS-Windows 10 will be available. Use of other fonts not included in Windows can cause a wrong layout/style of your presentation (Suggested fonts: Arial, Tahoma). If you use different fonts, these must be embedded into your presentation.
Please use high contrast lettering and fonts with a minimum size of 16 pt and high contrast layouts like light text on dark colours.
Please make sure that also index expressions are clearly visible and use an appropriate font size.
Colours
Colour should be used carefully and colour combinations resulting in a low contrast (e.g. dark blue on black) should be avoided. Be aware that the contrast of your computer monitor is much higher than that of a projector in a partly lit room
Try to use only colours that convert for black and white printing. The distinction between blue and black for text and thin lines is especially weak. Red filled-in objects (circles, rectangles, etc.) with white text are well-suited for highlighting important text.
