General Information Registration & Participation

2013-12-02

Please note: The online registration for the conference is closed now. Registration will be possible on-site at the registration desk (Terrace Level of the International Congress Center Dresden).

Kindly note:

  • Speakers are kindly asked to provide the SoftID(s) of the accepted paper(s). Each accepted paper requires one full conference registration!
  • IEEE/ACM members are kindly asked to provide their member number when registering online.
  • Students are kindly asked to send a full proof of matriculation to the Event Secretariat by email conference-management at date-conference [dot] com or fax: +49 351 4956 116. The document must state the student status at the time of the conference (scanned-in copy of the student ID card and a letter from a Professor or Head of Department).
  • Press representatives can participate for free at the conference including access to all sessions, the exhibition and social events. A press identification card must be provided upon registration.
  • The visit of the exhibition is for free. Please choose the participant type “Exhibition Visitor”.
Registration Fees Payment received by

Friday, February 28, 2014
Payment received after

Friday, February 28, 2014

CONFERENCE (Tuesday - Thursday)

Speakers & IEEE/ACM Members C1 - 500.00 € C2 - 640.00 €
Delegates C3 - 635.00 € C4 - 750.00 €
Students C5 - 400.00 € C6 - 500.00 €

DAY TICKET fee

Tuesday, March 25 D1 - 300.00 € D4 - 400.00 €
Wednesday, March 26 D2 - 300.00 € D5 - 400.00 €
Thursday, March 27 D3 - 300.00 € D6 - 400.00 €
Day Ticket Students (PhD Forum one day) D7 - 170.00 € D8 - 250.00 €

EXHIBITION fee (Tuesday - Thursday)

Exhibition Visitor E - 0.00 €

TUTORIAL fee (Monday)

Full-Day (Speakers & IEEE/ACM Members) T1 - 200.00 € T2 - 250.00 €
Full-Day (Delegates) T3 - 225.00 € T4 - 275.00 €
Full-Day (Students) T5 - 150.00 € T6 - 200.00 €
Half-Day (am or pm) T7 - 125.00 € T8 - 175.00 €

WORKSHOP fee (Friday)

Full-Day workshop X1 - 200.00 € X2 - 250.00 €

Exhibition Reception & DATE Party (Tuesday & Wednesday)

Extra ticket (each) S - 75.00 €

The CONFERENCE registration includes:

  • Access to all sessions and to the exhibition area
  • Conference proceedings (available for download online)
  • Entrance to the Exhibition Reception (Tuesday evening, March 25, 2014)
  • Entrance to the DATE PARTY (Wednesday evening, March 26, 2014), except for the student rate
  • Refreshments during coffee breaks, snacks during lunch breaks

The DAY TICKET registration includes:

  • Access to all sessions at the day indicated
  • Access to the exhibition area
  • Conference proceedings (available for download online)
  • Refreshments during coffee breaks, snacks during lunch break at the day indicated
  • Entrance to the Exhibition Reception (Tuesday evening, March 25, 2014)
  • NO entrance to the DATE Party

The EXHIBITION registration includes:

  • Access the exhibition area
  • Event Guide
  • Entrance to the Exhibition Reception (Tuesday evening, March 25, 2014)
  • NO entrance to the DATE Party

The TUTORIAL registration includes:

  • Access to the chosen tutorial (please chose only one a.m. tutorial and/or one p.m. tutorial as they take place in parallel)
  • Documentation (available for download online)
  • Refreshments during coffee breaks, only for full-day tutorial: snacks during lunch break

The WORKSHOP registration includes:

  • Access to the chosen workshop (please chose only one workshop as they take place in parallel)
  • Documentation (available for download online)
  • Refreshments during coffee breaks, snacks during lunch break

Payment methods

Payment can be made by credit card or by bank transfer.

Payment by credit card can be done during the online registration process. No credit card fee will be charged. You will get a confirmation of registration and payment afterwards via e-mail. For paying by bank transfer, you will receive an invoice including all payment details via e-mail. All bank charges have to be covered by the delegate.
The registration for the conference is only valid after receipt of the full registration fees. If you have not paid the fees within the mentioned deadline (February 28, 2014), the higher fee will apply and you will receive a new invoice from the Event Secretariat subsequently.

Hotel reservation

The Event Secretariat has pre-reserved rooms for all registered delegates in hotels near the congress venue in different price categories. If you need accommodation, you may book a room either during your online registration to the conference. This is highly recommended as the availability of hotel rooms cannot be granted at a later stage. Alternatively, you may request a hotel room later on at

https://react-profile.org/Date2014/Hotel/.

For more information, please visit the homepage “Venue & Hotels”.

Travel information

The Deutsche Bahn as well as the Lufthansa offer discounted tickets for all registered delegates for their journey to Dresden via train or plane. For more information, please visit the homepage “Travel Offers”.

VISA Letter Application

A VISA letter can be requested during the online registration process (full payment of the registration fees is required).

General Terms and Conditions

Registration

The registration to the DATE conference 2014 is solely possible via the online registration form. Everyone who wants to attend must register online. With the receipt of the online registration the contract between K.I.T. Group and the participant is legally binding. The Event Secretariat K.I.T. Group is authorized to act on behalf of the conference organiser.

The participant will receive an official confirmation of registration/invoice from K.I.T. Group in written form. The conference fees and the cost of other booked items must be paid in due time as stated on the invoice. For applying for the early registration fee, payment in full must be made until February 28, 2014. Otherwise, the Event Secretariat will change the registration to the late registration fee and send a new invoice. All conference fees must be fully paid prior to the conference.

Payment can be made by credit card or by bank transfer. Any bank charges have to be paid by the participant. If the conference fees have not been paid until the beginning of the conference, they need to be paid on-site in cash or by credit card. Cheques cannot be accepted.

Cancellation of registration

In case of cancellation of the registration or cancellation of single bookings received until January 31, 2014, a cancellation fee of 50% of the registration fee applies. No refund will be given for cancellations made after January 31, 2014, and the claim for the full payment of all registration fees remains, respectively. In case of cancellations due to denied VISA applications, the full registration fee minus a processing fee of 50.00 € will be refunded after having received a proof of the rejection from the corresponding embassy via email, mail or fax. All registration changes and cancellations must be communicated to K.I.T. Group in written form, i.e. via email, mail or fax.

Workshops: If the attendance of one of the Friday workshops is below 20, the organizer reserves the right to cancel the workshop. In this case, participants will be informed in due time and receive a full refund of the paid fees.

Hotel reservation/cancellation

A hotel reservation can be made by means of the online registration platform or the hotel reservation link provided on the conference homepage. The mentioned hotel prices are per night and include breakfast as well as German VAT (19%). All costs for accommodation, breakfast and other services need to be paid directly at the hotel on-site.

For a binding hotel reservation, a credit card is essential as booking security. After having received a hotel reservation request, a preliminary hotel confirmation will be sent via email including a credit card authorization form, which needs to be sent back to the Event Secretariat in due time. Otherwise, the Event Secretariat reserves the right to cancel the hotel reservation.

The credit card only stated a booking security and will only be charged by the Event Secretariat in case of cancellations or shortenings for which cancellation fees apply.

Cancellations or shortenings received until January 31, 2014, do not imply any cancellation fees. Afterwards, free cancellations cannot be granted anymore and most likely imply cancellation fees if the hotel cannot resell the room or single cancelled nights. The cancellation fee will be determined by the hotel, respectively. For all No-Shows, 90% of the total accommodation costs will apply and will be charged.

All reservation changes, shortenings or cancellations must be communicated to K.I.T. Group in written form, i.e. via email, mail or fax, until March 17, 2014. After this date, please inform the hotel directly about any changes and cancellations. For all hotel reservations, the terms and conditions of the corresponding hotel bindingly also apply.

Insurance

The registration fee does not include insurance of any kind. The organisers cannot accept any responsibility or liability for injuries or losses sustained as a result of any cancellations, accidents, illness or other occurrences that may arise in connection with the conference or its evening events. Participants are advised to organise appropriate travel and health insurance themselves.

Liability

K.I.T. only acts as mediator and is not liable for any losses of things, in accidents, destructions and damages of property and/or in the injury of persons, the reason does not matter. Participants and accompanying persons participate in all conference events on their own risk.

Place of Fulfilment

The court of jurisdiction is Dresden. The right of the Federal Republic of Germany applies.