General Information Registration & Participation

2016-03-04

Please note: The online registration for the conference is closed now. Registration will be possible on-site at the registration desk (Terrace Level of the International Congress Center Dresden). In case of any questions, please do not hesitate to contact us via email: date at kitdresden [dot] de

Kindly note:

  • Speakers are kindly asked to provide the SoftID(s)/PaperID(s) of the accepted paper(s) when registering online. Each accepted paper requires one separate paid conference registration at the speaker rate (i.e. of the main author or any of its co-authors)!
  • IEEE/ACM members are kindly asked to provide their member number when registering online. 
  • Students are kindly asked to send a full proof of matriculation to the Event Secretariat by email date at kitdresden [dot] de or fax: +49 351 4956 116, i.e. a scanned copy of the student ID card and a letter from a Professor or Head of Department to confirm the student status at the time of conference.
  • Press representatives can participate for free at the conference including access to all sessions, the exhibition and social events. A press identification card must be provided upon registration.
  • The visit of the exhibition is for free. Please choose the participant type “Exhibition Visitor”.

Registration Fees

Payment received by

February 16, 2016

Payment received after

February 16, 2016

CONFERENCE (Tuesday – Thursday)

Speakers & IEEE/ACM Members

575.00 €

700.00 €

Delegates

675.00 €

800.00 €

Students

400.00 €

500.00 €

DAY TICKET fee

Tuesday, March 15

300.00 €

400.00 €

Wednesday, March 16

300.00 €

400.00 €

Thursday, March 17

300.00 €

400.00 €

Day Ticket Students

150.00 €

300.00 €

EXHIBITION fee (Tuesday – Thursday)

Exhibition Visitor

0.00 €

TUTORIAL fee (Monday)

Full-Day (Speakers, IEEE/ACM Members)

200.00€

250.00 €

Full-Day (Delegates)

225.00 €

275.00 €

Full-Day (Students)

125.00 €

175.00 €

Half-Day (am or pm)

150.00 €

200.00 €

WORKSHOP fee (Friday)

Full-Day workshop

200.00 €

250.00 €

DATE Party (Wednesday)

Speakers, IEEE/ACM Members, Delegates

Included in the above-mentioned registration fee

Students, Exhibition Visitors, Extra ticket

60.00 €

The CONFERENCE registration includes:

  • Access to all sessions and to the exhibition area
  • Conference bag and conference proceedings (available for download online)
  • Entrance to the Exhibition Reception (Tuesday evening, March 15, 2016)
  • Entrance to the DATE PARTY (Wednesday evening, March 16, 2016), except for the student rate
  • Refreshments during coffee breaks, lunch during lunch break

The DAY TICKET registration includes:

  • Access to all sessions – on the chosen day
  • Access to the exhibition area
  • Conference bag and conference proceedings (available for download online)
  • Refreshments during coffee breaks, lunch during lunch break – on the chosen day
  • Entrance to the Exhibition Reception (Tuesday evening, March 15, 2016)
  • NO entrance to the DATE Party

The EXHIBITION registration includes:

  • Access to the exhibition area & all Exhibition Theatre sessions
  • Programme Booklet (incl. Exhibition Guide)
  • Entrance to the Exhibition Reception (Tuesday evening, March 15, 2016)
  • NO lunch and NO entrance to the DATE Party

The TUTORIAL registration includes:

  • Access to the chosen tutorial (please choose only one a.m. tutorial and/or one p.m. tutorial as they take place in parallel)
  • Documentation (available for download online)
  • Refreshments during coffee breaks, only for full-day tutorial: lunch during lunch break

The WORKSHOP registration includes:

  • Access to the chosen workshop (please choose only one workshop as they take place in parallel)
  • Documentation (available for download online)
  • Refreshments during coffee breaks, lunch during lunch break

Payment methods

Payment can be made by credit card or by bank transfer.

Payment by credit card can be done during the online registration process. No credit card fee will be charged. You will get a confirmation of registration and payment afterwards via e-mail. For paying by bank transfer, you will receive an invoice including all payment details via e-mail. All bank charges have to be covered by the delegate.

The registration for the conference is only valid after receipt of the full registration fees. If you have not paid the fees within the mentioned deadline (February 16, 2016), the higher fee will apply and you will receive a new invoice from the Event Secretariat subsequently.

Hotel reservation

Accommodation in Dresden can be booked in the listed hotels by indicating the booking code “DATE 2016” (Deadline: 16.02, 2016). For detailed information, please visit the DATE homepage “Venue & Hotels”.

VISA Letter Application

A VISA letter can be requested during the online registration process (full payment of the registration fees is required). VISA Letters will only be sent to fully registered conference delegates, not to Exhibition Visitors.

General Terms and Conditions

Registration

The registration to the DATE conference 2016 is solely possible via the online registration form. Everyone who wants to attend must register online. With the receipt of the online registration, the contract between K.I.T. Group and the participant is legally binding. The Event Secretariat K.I.T. Group is authorized to act on behalf of the conference organiser EDAA (EDAA vzw, c/o IMEC, Kapeldreef 75, B-3001 Leuven, Belgium).

The participant will receive an official confirmation of registration/invoice from K.I.T. Group via email. All conference-related registration fees must be paid in due time according to the invoice. For applying for the early registration fee, payment in full must be made by February 16, 2016. Otherwise, the Event Secretariat will change the registration to the late registration fee and send a new invoice. All conference-related registration fees must be fully paid prior to the conference.

Payment can be made by credit card or by bank transfer. Any bank charges have to be paid by the participant. If the conference fees have not been paid until the beginning of the conference, they need to be paid on-site in cash or by credit card. Cheques cannot be accepted.

Speaker Registration

Speakers of accepted papers will not receive any refund in case of cancellation due to the publication policy of accepted papers in the DATE proceedings (only those papers which are linked to at least one fully paid conference registration at the speaker rate will be published in the proceedings).

Cancellation of registration

In case of cancellation of the registration or cancellation of single bookings received by January 31, 2016, a cancellation fee of 50% of the registration fee applies. No refund will be given for cancellations made after January 31, 2016, and the claim for the full payment of all registration fees remains, respectively. In case of cancellations due to denied VISA applications, the full registration fee minus a processing fee of 50.00 € will be refunded after having received a proof of the rejection from the corresponding embassy via email, mail or fax. All registration changes and cancellations must be communicated to K.I.T. Group in written form, i.e. via email, mail or fax.

Cancellation of Workshop

If the attendance of one of the Friday workshops is below 20, the organizer reserves the right to cancel the workshop. In this case, participants will be informed in due time and receive a full refund of the paid fees.

Insurance

The registration fee does not include insurance of any kind. The organisers cannot accept any responsibility or liability for injuries or losses sustained as a result of any cancellations, accidents, illness or other occurrences that may arise in connection with the conference or its evening events. Participants are advised to organise appropriate travel and health insurance themselves.

Liability

K.I.T. only acts as mediator and is not liable for any losses of things, in accidents, destructions and damages of property and/or in the injury of persons, the reason does not matter. Participants and accompanying persons participate in all conference events on their own risk.

Place of Fulfilment

The court of jurisdiction is Leuven. The law of the Kingdom of Belgium applies. All dates and times mentioned in line with the DATE conference refer to Central European Time (CET).