Introduction
This document describes the guidelines to prepare and present audio-visual materials at DATE 10. To maintain the highest possible standards, you are requested to follow the guidelines strictly.

Media of AV Material
Each presentation room will have the following equipment: video projector (beamer), PC running Windows 7 with PowerPoint 2007 and Acrobat Reader (PDF), microphone, laser pointer, and screen.

You can create your presentation with your preferred program application, as long as you can save it in PDF or PowerPoint format. We provide a PowerPoint template presentation. You are encouraged to use this template to prepare your presentation. Press here to download the PowerPoint file. Remember that only Acrobat Reader and PowerPoint 2007 (or earlier) formats will be supported at the conference. Presentations prepared with earlier versions of PowerPoint can usually be updated to PowerPoint 2007. For all presentations, the minimum font is 20 point (28 point is recommended for headers). Animation features can be used sparingly to increase the attention of the audience. You can also use video files linked to your presentation (Mpeg1: PAL or NTSC, Mpeg2: PAL or NTSC, Mpeg4+: DivX Version 5.1). Please do not use: Cinepak Codec (Mac or PC), Intel Indeo, Quicktime Movies or special hardware codecs.

This year, DATE 10 conference will NOT provide a centralized presentation management system. All presentations need to be copied manually to the notebooks used for presentations before conference start. Therefore, all speakers are requested to prepare their presentations in time and upload them to a web-based upload service. The upload server will close on February 21, 2010.

Your slides will be copied to the notebooks used for presentation. A brief check of your presentation can be done with the PCs used for upload your presentation. There will be technicians available at the conference AV office for help in case of any technical problems.

General Rules for Preparing AV Material
When preparing your AV material, keep the time limit for your presentation in mind. 10 to 15 slides are adequate for short presentations (15 minutes).

All slides must use landscape format.  Color should be used carefully and color combinations resulting in a low contrast should be avoided.

The first slide should contain the title of your paper and the author names, your affiliations and your company or university logo (if applicable).  This will be the only page where a logo is permitted.

You should also prepare the following slides:

• A slide describing the motivation and the basic idea of your work
• A slide containing an outline of your talk
• A slide containing the conclusion of your talk

Please make sure that index expressions are also readable.  Please note that minimum font size requirements apply also to index expressions.

Keep the material simple and uncluttered.

Program listings and very long equations should be avoided. Tables should be represented graphically, wherever possible.  Do not use the valuable space on your slides for large company logos and other elements that do not help in motivation or understanding your work.  Duplicates of slides should be produced in case the same information is needed twice.

All presentations will be checked for conformance with the standards described above. Authors may be required to modify their presentations to conform with these guidelines or according to the suggestions of the session chair.  Moderators have the right to refuse entries if the quality of the presentation material is not adequate.

Uploading your presentation
Pre-Event Upload:
We provide a file upload service for all presentations prior to the event.
The upload server provides Web access. Please go to http://www.date-conference.com/upload.html and press the file upload link. Enter the user name and password you received with an email. On the following screen you will be asked for

• session: your session number
• track: your track
• number in session: the number of your talk within your session (starting counting with 1)
• paper ID: the number of your paper (your received this number during review process)
• last name of speaker: for easy identification during the session

The file name you see below will be the target name for storing your presentation on the server.

You can then press the select file button and select your local presentation file. Pressing upload will transfer the file.

You will not be able to overwrite exiting files. All files with identical names are separated by a version number. This version number is calculated automatically.

Note: All information like the session id and number in session can be retrieved at http://www.date-conference.com/accepted.html
 

On-site Upload during the conference:
If you need to update your presentation during the conference, please go to the AV Office and ask for help.
All presentations will be checked for conformance with the standards described above. Authors may be required to modify their presentations to conform with these guidelines or according to the suggestions of the session chair. moderators have the right to refuse entries if the quality of the presentation material is not adequate.

Slide checks
Three notebooks with the same software ad your updated presentations are available at the AV Office.

Speakers must check their presentation at least half a day before their actual presentation. The notebooks for slide checks will be available from Monday morning. There will be technicians available at the conference to help in case of any technical problem.

Speaker’s Breakfast
There will be a speaker’s breakfast on the morning of your presentation. It will be located in the main banqueting area on lower level of the venue, and it will start at 7:30. Attending the speaker's breakfast at the morning of your presentation is mandatory, in order to get the final instructions.

Presentation
Please be in the session room at least 20 minutes before the actual session starts. Make yourself familiar with the technical equipment. During your presentation you should keep in mind your time limit. The session moderator will stop your presentation if it takes more than your allocated time slot.