Download DATE 2012 meeting room order form here

Open technical meetings, relating to industry standards, academic or research projects, or managed by non-profit organisations are offered a single room, seating up to 100 persons for a 3-hour timeslot, free of charge during the DATE week.

Additional rooms for non-profit organisations and rooms for open technical meetings managed by commercial enterprises are available for hire with prices starting from €300.

The following time slots are offered for open technical meetings, which must be open to all DATE attendees:

No open technical meetings may be held at other times during the DATE week.

Rooms will include standard conference AV facilities at no extra cost. Additional costs will incurred for specialised AV equipment, telephone lines, Internet access, lunch boxes, poster boards, etc.

ONLY meetings that are open to general attendees and that take place outside the main conference hours (see above) will be advertised on the DATE website, in conference publications and visitor promotions.

Rental periods must always make allowances for set-up and clean-up time.

Please note: any catering and additional AV requirements will incur costs.

In the first instance contact Claire Cartwright for availability stating your preferred time and date slot, number of participants and preferred room layout.

Claire Cartwright
DATE 2012 Exhibition Manager
European Conferences
3 Coates Place
Edinburgh EH3 7AA

claire [dot] cartwright ec [dot] u-net [dot] com

All rooms are offered upon application and are subject to approval by the DATE General Chair.